St. Joseph's College, New York :: Microsoft Office 2007 Resources

Related Links Office 2007 Training Office 2007 Manuals File Compatibility Office Online Top FAQs	Office 2007 FAQs Read through many of the commonly asked questions regarding Office 2007. Questions are grouped below by program and are updated frequently.
	General Office 2007 Questions
	Q: Can I open files created using a previous version of Microsoft Office? A: Yes. The Office 2007 applications (Word, Excel, PowerPoint, and Publisher) will open all files created in Office 97 and above. For other file compatibility information, please see the related section here.
	Q: What happened to the File menu? A: The File menu used in previous versions of Microsoft Office, has been replaced by the Microsoft Office Button located in the upper left corner of the program screen. (Click here for an image)
	Q: How do I print? A: Click the Microsoft Office Button in the upper left corner of the program screen and choose Print. (Click here for an image)
	Q: How do I create a PDF? A: Click the Microsoft Office Button in the upper left corner of the program screen and choose PDF or XPS from the Save As sub-menu. Choose a location where you'd like to save the file and assign a file name in the Save As dialog box that appears. Click the Publish button when finished.
	Q: What should I do if I create a file in the new version of Office, but I don't have the new version at home? A: If you are taking a file created in the new version of Office to a computer that does not have Office 2007 installed, you should save the file down in the lower version of the program. Simply click the Microsoft Office Button in the upper left corner of the program screen and choose the "Word 97-2003 (or PowerPoint 97-2003/Excel 97-2003)" option found in the Save As sub-menu. For other file compatibility information, please see the related section here.
	Q: Every time I try to click the Microsoft Office Button, the program closes. What is going on? A: Make sure you are single clicking the Office Button (using the left mouse button). Double clicking the Office Button closes the program.

	Word 2007 Questions
	Q: Where is the spell check option in Word 2007 and PowerPoint 2007? A: Click the Review tab and then the Spelling and Grammar option found in the Proofing group. Or, use the keyboard shortcut F7. (Click here for an image from Word 2007)
	Q: In Word 2007, it appears that spacing in my newly created document looks different than in previous versions of Word. What is going on? A: All new documents created in Word 2007 will have Calibri as the default font and will also contain some extra paragraph and line spacing. The spacing between lines has been changed from 1.0 to 1.15 and there is slightly more space between paragraphs. The Word 2007 default style set and fonts were designed with on-screen readability in mind. To change the Calibri font simply select the text you want to change and choose an option from the font drop down list found in the Font group on the Home tab of the Ribbon. To adjust the line and paragraph spacing simply select the paragraph (triple click the paragraph) and click the dialog box launcher in the lower right corner of the Paragraph group found on the Home tab of the Ribbon. In the Spacing section, click the down arrow next to the After box until the value is 0 pt. In the Line Spacing box, select Single. Clear the number in the At box. Click the OK button. To change the default font and spacing used for all new documents you create, read the article from Tech Times found here.
	PowerPoint 2007 Questions
	Q: How do I view my PowerPoint presentation in full screen mode? A: Open the presentation in PowerPoint 2007, click the View tab on the Ribbon, and then click the Slide Show option found in the Presentation Views group. Or, use the keyboard shortcut F5. (Click here for an image)
	Q: How can I reduce the file size of my PowerPoint 2007 presentations? A: You may notice that file sizes of presentations created in PowerPoint 2007 can inflate quickly. There are several steps you can take to ensure the presentation file size is at a minimum. 1. Do not insert images into the presentation using copy/paste or by dragging. Save the image outside of the presentation (as a .jpg, .gif, etc.) and use the Insert tab to bring it into the show. 2. Reduce the size of your presentation files by saving the file under a new name. Also, disable the AutoSave feature for the presentation (Office Button, PowerPoint Options button and then the Save option on the left - uncheck the "Save AutoRecover information every xx minutes" - click the OK button). 3. Click a picture in the presentation and then click the Compress Picture button (available in Picture Tools-->Format tab on the ribbon). Click the "Options" button. Now choose E-mail (96 ppi) as the target output and click the OK button twice. This will change all the pictures used in your presentation to an optimal file size. 4. Sometimes the applied PowerPoint presentation design has some heavy background graphics/images. Try using a different design theme (Design tab on the Ribbon and then the Themes group). If you are making a copy you want to post online or print, use the "Office Theme" choice. It is plain, but the resulting file size will be smaller.

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Page last revised: 01/04/2008

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Office 2007 FAQs