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What is the most efficient way to move
around my Word document?
Answer:
To avoid reaching for the mouse every few seconds
to scroll a document, try these keyboard methods
instead. Press the F5 key to open the Go
To dialog box. Enter the page number you
want to move to and press the Enter key. Pressing
Ctrl+Page Down and Ctrl+Page Up takes you to
the beginning of the following page or previous
page. To move to the beginning of a document,
press Ctrl+Home. Ctrl+End takes you directly
to the end of the document. Press Shift+F5 to
move to the last place you typed text.
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| Question:
I need a new line in my presentation
bullet list, but not a new bullet. How do I
do this?
Answer:
There are times when you just want
to move to a new line and skip the bullet all
together. To do so, just place your cursor at
the end of any line and press
Shift+Enter. This inserts a soft
return, but does not start a new bullet.
This works in bullet lists in both PowerPoint
and Word.
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| Question:
In Excel, how do I print multiple worksheets
at once?
Answer:
If
you have a large workbook containing many worksheets,
you can easily print just a select few. Simply
hold down the CTRL
key and left click each sheet tab. Then, click
the print option. This method also works when
you want to adjust settings on multiple sheets
at the same time (margins, orientation, etc.).
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Right-clicking
on the Windows desktop allows you to create
a new folder, file, or shortcut on the desktop.
It also allows you to arrange the icons by name
or automatically. |
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Quick
Sum Formula
To quickly sum a column of numbers, click the
cell under the last number. Hold down the Alt
key while you type the equal sign. Excel will
automatically write a SUM formula for the cells
above. Press the Enter
key.
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Word 2003 to 2007
Command Reference Guide
office.microsoft.com
Microsoft has created an intuitive and
easy to use command mapping reference
for Word, Excel & PowerPoint 2007.
Wondering where your favorite Word 2003
commands are located in the new Word 2007
interface? Visit the link above. A command
reference guide for Excel and PowerPoint
2007 can be found
here.
Turn It In
www.turnitin.com
Turnitin is an online plagiarism prevention
system which allows you to check your
students' work for plagiarism. For the
account id information, please contact
mwilliams@sjcny.edu
Smithsonian Institution
www.si.edu
The world's largest museum
complex (19 museums and 9 research centers)
hosts an extensive web site. The main
web page will link you directly to each
museum. Browse the "Encyclopedia
Smithsonian" & "Smithsonian
Channel" pages to find material you
can use in your classes. |
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 Backing
Up Files & Folders |
 Copying
& Moving Content in Bb Courses |
 Using
SmartArt in Office 2007
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... and much more! |
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TIS
Help Desk
In Brooklyn x263
In Long Island x1263
TIS Help Form
or send an e-mail to
techhelp@sjcny.edu
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We
welcome article suggestions & feedback! |
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A
publication from
TECHNOLOGY
AND INFORMATION SERVICES |
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Tech Times
is provided to all staff and faculty as an extension
to the current technology
training workshops offered by the Technology and
Information Services department. In addition, current
and past issues are archived
on the Training web page. We welcome suggestions and
ideas for topics, including your favorite shortcuts
and tips.
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How
Do My Students Login to WebAdvisor,
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| Blackboard,
and Webmail? |
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Webadvisor:
http://webadvisor.sjcny.edu
WebAdvisor is St. Joseph's College online student
information system. Students can register, check
and pay bills, view schedules and more.
Student Login Name: WebAdvisor ID
Default Password: Birth date in the format MMDDYY
If the student does not know his/her
WebAdvisor Id they can select the "Account
Information" link and then the "What's
My User ID?" link.
For
assistance students should contact the Registrar's
Office or e-mail techhelp@sjcny.edu
*****
Blackboard:
http://class.sjcny.edu
Blackboard may be used for full online, hybrid
and to supplement face-to-face courses. Not
all courses are Blackboard -enabled.
Students enrolled prior to May 2007
will login with initials followed by the last
4 digits of social security number. The default
password is the last 4 digits of social security
number
Students
enrolled May 2007 or later will login
with their WebAdvisor Id. The default password
is their birth date in the format MMDDYY.
For
assistance students should contact Blackboard
Support via e-mail (bbsupport@sjcny.edu) or
by phone (631-654-3247)
*****
Webmail:
http://student.sjcny.edu
Free
student web-based email is available for all
St. Joseph's students.
Students
enrolled prior to May 2007
will login with initials followed by the last
4 digits of social security number. The default
password is the last 4 digits of social security
number.
Students
enrolled May 2007 or later will login
with their WebAdvisor Id. The default password
is their birth date in the format MMDDYY.
For
assistance students should fill out the help
form located at http://tis.sjcny.edu/help/help.html
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 Organizing
Your Webmail Inbox
Do
you have a lot of messages in your Inbox? Do
you often find yourself trying to locate an
e-mail that you know you received, but can not
find? Do you find yourself opening and rereading
messages sitting in your inbox? If you have
answered yes to any of these questions, it is
time to organize your Webmail Inbox. When your
Inbox becomes full, important messages can slip
through the cracks.
When
beginning the organization process, you may
want to sort your e-mail by the order in which
you want to process it. Email can be sorted
based on the Status, From, Subject, Size, or
Received headings. Click the heading name (mouse
over for image) to change the sort order.
To help process each e-mail, the “Four
D’s for Decision Making”
model is a valuable tool. Under the 4 D’s
model you have four choices: Delete
it, Do it, Delegate
it, or Defer it
DELETE
IT
Generally you can delete about half of all the
e-mail you get. Here are some questions to ask
yourself to help you decide what to delete:
-
Does the message relate to a meaningful objective
you're currently working on? If not, you can
probably delete it. Why hang on to information
that doesn't relate to your main focus?
-
Does the message contain information you can
find elsewhere? If so, delete it.
- Does
the message contain information that you will
refer to within the next six months? If not,
delete it.
- Does
the message contain information that you're
required to keep? If not, delete it.
DO IT (in less
than two minutes)
If you can take care of an e-mail in less than
2 minutes, then just DO IT. You can file the
message into a mailbox (see "Using
Webmail Mailboxes for Filing" below),
respond to the message, or make a phone call.
If you leave the message in your inbox you will
continually be wasting time rereading the same
message over and over again. Just get it done
and deleted so you do not have to keep reviewing.
DELEGATE
IT
If you can't DELETE IT or DO IT in two minutes
or less, can you DELEGATE IT? If you can delegate
it, do it right away. Once you delegate the
action, delete the original message or file
it into a mailbox (see
"Using Webmail
Mailboxes for Filing" below).
DEFER
IT
If you cannot DELETE IT, DO IT in less than
two minutes, or DELEGATE IT, you should DEFER
IT until you are done processing your e-mail.
To defer a message, you can flag it (see "Flagging
a Message" below) or file it
into a “To Do” mailbox (see "Using
Webmail Mailboxes for Filing" below).
Using
Webmail Mailboxes for Filing
Filing messages into mailboxes will help keep
your email organized. Your inbox will contain
less messages and you will be able to quickly
retrieve messages when needed. When creating
mailboxes, think about what you’re most
likely to remember when you want to search for
a message in the future. If it’s the sender,
you should build your mailboxes based on people.
If it’s the project, then a set of project
folders makes sense. To create a mailbox and
file messages, follow the steps below.
1. Select the Mailboxes icon.
2. Type a mailbox name in the New Mailbox Name
text box.
3. Select Mailbox as the type
and click on the Create button
(mouse
over for image).
4. While reading a message, select
the mailbox you want to move the message into
(mouse
over for image) and click the Move
to button.
Flagging
a Message
While reading a message, click once
on the Set Flag link to add
the flag marker to the message
(mouse
over for image).
*The
Four D's for Decision Making Model
is from the article 4 Ways to Take Control of
Your E-mail Inbox Published: July 20, 2005 By
Sally McGhee http://www.microsoft.com/atwork/manageinfo/email.mspx
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 USB
Flash Drives - U3 Software Uninstall
If
you have experienced a problem using your USB
flash drive on a campus computer, you are not
alone. When you plug the U3 enabled flash drive
(called a U3 smart drive) into a USB
port on a campus computer, the drive looks to
install and launch software. Most of the time,
this presents a problem, because you must have
administrator rights to the computer in order
to install something. Faculty, staff and student
login accounts do not have administrator rights,
so the install fails and the drive does not
work properly.
What
is U3 anyway you ask? U3 smart technology, according
to its developer, U3, "represents the next
generation in flash drives." Smart
means the drive not only carries your files,
but also carries Windows software that you can
run straight from the drive.
To use the U3 enabled flash drives on campus
computers, we recommend uninstalling the U3
software to avoid any potential problems. Detailed
directions for faculty/staff can
be found
at this link (PDF file) and for students
at
this link (PDF file).
If you are using the U3 enabled flash drive
in a Smart Classroom or office (or have tried
to), you can prevent the software from
trying to install and launch automatically
by simply holding down the Shift
key while inserting the drive into the USB port.
Keep holding the Shift key until Windows displays
a notice which indicates that a USB device has
started. Now you can use the U3 smart drive
as a normal USB mass storage device. This
method will only work for faculty and students
who do not log into PATLAB/BROOKLAB.
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 Using
Speaker's Notes
This
article applies to PowerPoint versions 2000,
XP, 2003, and 2007
Speaker's Notes provide you with a way to remember
key points, references, and other important
material you do not want to add to a slide during
a presentation. Notes can also be shared in
printed form with your audience. You can type
and format your notes as you work in PowerPoint's
Normal or Notes Page
views. Each notes page shows an image of a slide,
along with the notes that go with that slide.
The notes are not displayed to you or the audience
during the presentation.
Adding Notes to Slides
Type notes into the Notes pane, which is located
just below the Slide pane in the Normal view
of PowerPoint. However, if you want to see how
your notes pages will print and see the full
effect of any text formatting, such as font
colors, switch to Notes Page
view. Zoom in on the notes page view to see
text more clearly. You can copy and paste text
from other sources and locations into the notes
pane. Directions are listed below for accessing
these features in all versions of PowerPoint.
To work with notes in Normal
view, follow these steps:
1. In PowerPoint 2007, click the View tab and
choose Normal.
2. In PowerPoint 2000 to 2003, click the View
menu and choose Normal.
To work with notes in Notes Page
view, follow these steps:
1. In PowerPoint 2007, click the View tab and
choose Notes Page.
2. In PowerPoint 2000 to 2003, click the View
menu and choose Notes Page.
(mouse
over for image)
To
zoom in on text in Notes Page
view, follow these steps:
1. In PowerPoint 2007, click the plus sign on
the Zoom slider in the lower right corner of
the screen.
2. In PowerPoint 2000 to 2003, click the View
menu and choose Zoom.
Printing Speaker's
Notes Pages
1. Open the presentation for which you want
to print notes.
* In PPT 2007: Click the Microsoft Office
Button and then click the Print
option.
* In PPT 2000-2003: Click File-->Print
2. In the Print dialog box, click the
arrow under the Print What box and
then click Notes Pages (mouse
over for image).
3. Click Print.
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 Creating
a PDF in Office 2007
This
article applies to Word, Excel and PowerPoint
2007
When distributing Office 2007 documents electronically,
you can't count on the recipients having Word,
Excel or PowerPoint installed on their computers.
The best way to distribute documents is in PDF
format. PDF is an electronic file format that
preserves document formatting, layout and enables
file sharing. The PDF format ensures that when
the file is viewed online or printed, it retains
exactly the format that you intended. Additionally,
the data in the file cannot be easily changed.
The main purpose of creating a PDF is for ease
of distribution and preserving layout. PDF files,
by nature, are not meant to be edited.
To view a PDF file, you must have a PDF reader
installed on your computer. One popular (and free)
reader is Acrobat Reader, available from Adobe
Systems. Most computers already have one of the
more recent versions of Acrobat Reader installed
(including all computers on campus).
So, when do you create and distribute a PDF and
when do you use the native Office 2007 format?
There is no cut-and-dry answer for when to create
a PDF. If you want to distribute a file (either
via e-mail, Blackboard, CD, etc.) and do not want
the contents to be modified, create a PDF. If
you are worried about preserving document layout
and formatting and want to ensure that the recipients
see exactly what you see, create a PDF. If you
are worried about distributing files with large
file sizes (anything over 1MB), create a PDF to
reduce the file size of the distributed file.
On the other hand, if you want to distribute a
file that must be edited, use a native Office
2007 format (.docx, .doc, .xlsx, .xls, etc.).
If you want students to enter information into
a file and then send it back to you, use one of
the native Office 2007 formats. If you want to
preserve animations in PowerPoint presentations,
use one of the standard PowerPoint 2007 file formats.
Creating a PDF in Office
2007 is Easy
1. Open the Office file that you want to convert
into a PDF. You can also convert any files created
in previous versions of Microsoft Office.
2. Click the Microsoft Office Buttonin
the upper left corner of the program.
3. Point to Save As and click the Save
as PDF or XPS option.
4. From the Save as type drop-down list
select PDF.
(mouse
over for image)
5. Next to Optimize for, do one of the
following, depending on whether file size or print
quality is more important to you:
* Click Standard (publishing
online and printing) for high quality files.
* Click Minimum (publishing online)
for slightly less quality and lower file sizes.
6. To specify various options for the file, click
the Options button. There are
different PDF creation options for each Office
2007 program.
7. Click the Publish button. |
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Updated
Wireless Locations
Wireless access is available for students, faculty
and staff throughout the Long Island & Brooklyn
campuses in the locations listed below.
Long Island: BT Building, Library Building (common
areas), O'Connor Hall - Door #7 Lobby Area, Receptionist
Area, Smith Lounge, Shea Conference Center, Cafeteria,
Faculty Lounge (E220)
Brooklyn: Library - Common Areas & Cafeteria
The instructions (click
here - PDF file) explain how to log
in to the wireless system. Please note that you
will need to change your webmail password before
you attempt a wireless login for the first time.
The wireless login authenticates from the webmail
system and requires a password change. Copies
of the instructions are also available at the
circulation desk in the libraries, in the open
computer labs, and in the student services office.
Office
2007 Resources Web Page
During the Summer of 2007, the Technology and
Information Services Department upgraded all
computer labs and Smart Classrooms to
Microsoft Windows XP and Microsoft Office 2007.
With a completely new user interface and new collaborative
tools, Microsoft Office 2007 will be an incredible
resource for St. Joseph's College. We have developed
a web page that lists several resources to help
you adjust to life with Office 2007. Included
on the page are details about the one hour "Getting
Started with Office 2007" workshop, information
pertaining to file compatibility, places to look
online for assistance, and a constantly updated
FAQ list. Material will be added to the page as
developed.
Please take a few moments to visit the page if
you use Word, Excel or PowerPoint in your classroom.
http://tis.sjcny.edu/training/office2007.html
Smart
Classroom Assistance Web Page
Ever had a problem with sound in a classroom?
Wondering how to get rid of the blue screen
on the wall when you want to run a video? Visit
the extensive Smart Classroom Assistance
web page where you will find several
resources for instructors that explain how to
use the equipment in the Smart Classrooms. The
page includes: Animated Demos, Smart Classroom
Tips, a list of FAQs, and the Printable Instruction
Sheet found in each room. You'll find the link
in the Tutorials section of the menu at the
top of all TIS Training web pages and listed
below
http://tis.sjcny.edu/training/sc.html
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Technology
Help Desk
Having
computer problems? Phone not working? Printer
making you sad? Smart classroom not so smart?
The
Technology & Information Services Department
has one central contact for all your computer,
printer, Smart Classroom and telephone technical
issues or for any hardware/software installation
questions.
If
you are having any type of technical issue please
call:
In Brooklyn, dial x263
In Long Island, dial x1263
Please
leave a message. Your call will be recorded
and a TIS staff member will be dispatched to
your office or location. This central dispatch
will allow for a faster response to your technical
problems.
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Copyright
© 2007 St. Joseph's College, New York
Microsoft product screen shots, logos and images
used with permission from Microsoft Corporation.
Firefox product screen shots, logos
and images used with permission from Mozilla Foundation.
Webmail screen shots are reprinted with permission
from Stalker Software Inc.
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